For wholesalers and distributors
Billing software for wholesalers and distributors who sell on credit
JustBill is billing software for wholesalers and distributors: different rates for different buyers, credit limits that are actually enforced, and a daily list of who owes what. Bills, dispatch documents and collections all sit in one system that your staff can use with the access you choose.
- Price lists per customer and quantity slab pricing
- Credit limits checked before a bill is saved
- Ageing, credit scores and a daily collections list
- Delivery challans and e-way bills for dispatch
- Staff roles, including view-only access
Wholesale runs on credit, volume and follow-up
A distributor's margin is thin and most sales are on credit, so small billing mistakes add up quickly. The usual trouble spots:
- Rates vary by buyer. Retailers, sub-dealers and institutions each get a different price, and staff quote from memory.
- Credit gets stretched. A customer already over their limit gets another consignment because nobody checked.
- Outstanding is a spreadsheet. Nobody can say at a glance who is past 60 or 90 days.
- Payments come in pieces. One cheque covers three bills and part of a fourth.
- Dispatch paperwork. Challans, e-way bills and proof of delivery handled separately from the invoice.
- Stock in more than one place. Goods split across godowns with no combined count.
Price lists and quantity slabs
Price lists
Create lists such as "Retailer", "Sub-dealer" or "Institution" with a price and discount per item. Assign a list to a customer and their invoices fill in those rates automatically.
Quantity slabs
Set price tiers by minimum quantity on an item. As the quantity on the invoice line changes, the matching slab price is applied.
Bulk item setup
Import items, categories and price lists from CSV. Rows with errors are reported line by line so you can fix and re-upload. Price lists can be exported back to CSV to share with your sales team.
Staff can still edit a price on the bill when you negotiate a one-off rate, but the starting point is always your agreed rate card.
Credit limits, ageing and customer credit scores
Set a credit limit and credit period on each customer. When a new invoice would take the customer's unpaid balance above the limit, JustBill stops the save and shows the limit, current outstanding and how far over it would go. A user can override it deliberately, so the decision is conscious, not accidental.
- Ageing report: receivables grouped into 0 to 30, 31 to 60, 61 to 90 and over 90 days, for customers and for suppliers.
- Customer credit score: each customer rated on payment record, with a suggested credit limit.
- Party ledger and statement: running balance with ageing, sent as a PDF by email, WhatsApp or SMS.
- Previous balance on the bill: print the customer's earlier dues under the total so the retailer sees the full amount payable.
Collections that don't depend on memory
- 1
Open the collections list
Every overdue invoice, sorted by days overdue, with the customer's phone and the last reminder sent. Filter by customer category, for example a route or area.
- 2
Send reminders
Send a reminder in one tap. The channel moves from email to SMS to WhatsApp as the bill ages. Automatic reminders also go out 3, 7 and 14 days after the due date.
- 3
Record the payment
Enter one payment and allocate it across several open bills. Pay links, UPI QR on invoices and bank statement matching help the money reach the right bill.
Delivery challans, e-way bills and godowns
Send goods on a delivery challan with its own number series. Through their customer portal link, customers can confirm that a challan was received, see their invoices and pay their balance. For invoices, generate an e-way bill with the transport mode, vehicle and transporter. The general limit is ₹50,000 per consignment, and some states set a higher limit within the state.
If you run more than one godown, hold stock per location, move goods with stock transfer notes, and see an item-by-godown matrix. You can also record branches with their own address and GSTIN.
Staff access and control
Add users as admin, staff or view-only. View-only users can see data but cannot change anything, and you can build custom roles with specific permissions, for example billing without access to company bank accounts. Every change is written to an audit log that you can filter by user and export as CSV. How many users you can add depends on your plan, from one on Free to unlimited on Gold. See pricing.
Frequently asked questions
Can I set different rates for different customers?
Yes. Create price lists with a rate and discount per item and assign one to each customer. Their invoices fill in those rates, and quantity slabs on an item can lower the price further for bulk orders.
How do credit limits work in JustBill?
You set a limit on each customer. If a new invoice or proforma would push their unpaid balance over the limit, JustBill stops the save and shows the numbers, and an authorised user can choose to override it.
Can I see which customers owe money for more than 90 days?
Yes. The ageing report groups receivables into 0 to 30, 31 to 60, 61 to 90 and over 90 days. The collections list shows each overdue invoice with the last reminder sent.
Do I need an e-way bill for every delivery?
No. It is generally needed when the consignment value is more than ₹50,000, and several states use a higher limit for movement within the state. Below the limit, a tax invoice or delivery challan usually travels with the goods.
Can salesmen or staff use JustBill with limited access?
Yes. Give them the staff role with only the permissions they need, or the view-only role if they should only look up stock and balances. Every change they make is recorded in the audit log.
Can one payment be adjusted against several invoices?
Yes. When you record a payment from a customer, JustBill lists their open invoices and you allocate the amount across them, including a part-payment on one bill. Each invoice then shows as paid or partly paid, and deleting the payment reverses the allocation.
Can I import my item list from Excel?
Save the sheet as CSV and import items, categories and price lists. JustBill reports any row with an error, with the reason, so you can correct it and upload again.
Keep reading
Inventory management software that updates stock with every GST invoice. Track godowns, transfers, kits, BOM production and reorder levels in one place.
Delivery challan format under GST Rule 55: the fields to fill, when a challan replaces an invoice, the three copies, e-way bill rules and a sample.
E-way bill software for GST: generate an e-way bill from a sales invoice with vehicle and transport details, track validity and cancel within 24 hours.
Billing software for manufacturers: bills of materials, production orders, multi-godown stock, purchase orders, e-invoices and e-way bills in one place.
Billing software for retail shops: barcode counter billing, cash, card and UPI, live stock, easy returns and GST-ready reports. Start free with JustBill.
Bill the GST-correct way, starting today
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