E-way bill
E-way bill software that works from your invoice
JustBill is e-way bill software built into your billing. Open a sales invoice, add the transport details and generate the e-way bill. The e-way bill number and validity are saved with the invoice and printed on its PDF.
- Generate from the sales invoice, with no re-typing
- Road, rail, air or ship, with vehicle and transporter details
- E-way bill number and vehicle printed on the invoice
- Cancel from the same screen
When you need an e-way bill
An e-way bill is an electronic document for the movement of goods, generated on the e-way bill portal. Under Rule 138 of the CGST Rules it is generally required when the value of a consignment is more than ₹50,000, whether the goods move for a sale, a return, job work or a stock transfer.
- Who generates it: the supplier, the recipient or the transporter, depending on who arranges the movement.
- Value: the consignment value includes GST but leaves out the value of exempt goods in the same consignment.
- State limits: some states set a different limit for movement within the state, so check your state rules.
- Exempt goods: some goods, such as certain fresh produce and goods moved by non-motorised conveyance, do not need an e-way bill.
When goods move without a sale, for example on approval or for job work, the e-way bill usually travels with a delivery challan.
Part A and Part B of an e-way bill
| Part | What it holds | Who fills it |
|---|---|---|
| Part A | GSTIN of the recipient, place of delivery, invoice or challan number and date, value of goods, HSN code and reason for transport | The person causing the movement, usually the supplier |
| Part B | Vehicle number for road transport, or the transport document number for rail, air or ship | The supplier, recipient or transporter |
An e-way bill is valid for movement only after Part B is filled. Part B can be skipped when goods move up to 50 km within the same state between the business and the transporter, or from the transporter to the recipient.
E-way bill validity
| Type of cargo | Validity |
|---|---|
| Normal cargo | 1 day for every 200 km or part of it |
| Over-dimensional cargo | 1 day for every 20 km or part of it |
Validity is counted from the time the e-way bill is generated, and each day ends at midnight of the following day. If goods cannot reach in time, the validity can be extended on the portal within 8 hours before or after it expires.
How to generate an e-way bill in JustBill
- 1
Create the sales invoice
Add the customer and items with HSN codes and GST. JustBill already has the GSTINs, values and tax split the e-way bill needs.
- 2
Add transport details
From the invoice, choose the mode of transport (road, rail, air or ship), enter the approximate distance in km, and the vehicle number or transporter ID.
- 3
Generate
JustBill builds the e-way bill request from the invoice and saves the e-way bill number, date and valid-until time on the invoice.
- 4
Print and dispatch
The e-way bill number and vehicle number print on the invoice PDF, so the driver carries one document with both.
The values on the e-way bill come straight from the invoice, including the CGST, SGST or IGST split. Our GST billing software page explains how that split is worked out.
Cancelling and tracking e-way bills
If an e-way bill was made in error, for example with the wrong vehicle or quantity, cancel it from the invoice screen and generate a fresh one. JustBill marks the old e-way bill as cancelled and keeps the record on the invoice.
If you also issue e-invoices, both are handled from the same sales invoice, and the e-invoicing screen shows the e-way bill status (issued, cancelled or none) next to each IRN. Read more about e-invoicing software.
What JustBill e-way bill software covers today
We would rather you know the limits before you start.
- Supported: generating an e-way bill from a sales invoice for road, rail, air or ship transport, seeing its validity on the invoice, and cancelling it.
- Not yet supported in JustBill: updating Part B (changing the vehicle) after generation, extending validity, consolidated e-way bills, and e-way bills for delivery challans, purchase returns or stock transfers. Do these on the e-way bill portal for now.
Check the pricing page to see which plans include e-way bill generation.
Frequently asked questions
What is e-way bill software?
E-way bill software creates e-way bills from the invoice or challan data you already have, instead of typing everything again on the e-way bill portal. In JustBill, you add transport details to a sales invoice and generate the e-way bill from there. The number and validity are stored with the invoice.
Is an e-way bill required below ₹50,000?
Generally not, because the limit is a consignment value above ₹50,000. However, some states apply different limits for movement within the state, and some cases, such as sending goods for job work to another state, need an e-way bill whatever the value. Check the rules for your state and your goods.
How long is an e-way bill valid?
For normal cargo, one day for every 200 km or part of it; for over-dimensional cargo, one day for every 20 km. Each day ends at midnight of the following day. The validity can be extended within 8 hours before or after it expires.
Can I change the vehicle number on an e-way bill?
Yes, by updating Part B on the e-way bill portal, for example when goods are moved to another vehicle. JustBill does not update Part B yet, so do this on the portal.
Can an e-way bill be cancelled?
Yes, within 24 hours of generation, as long as it has not been verified in transit. In JustBill you cancel it from the sales invoice and can then generate a new one if needed.
Do I need an e-way bill if I already have an e-invoice?
Yes, if the movement of goods needs one. E-invoicing and e-way bills are separate requirements, even though the e-way bill system can use e-invoice data. In JustBill both are generated from the same sales invoice.
Keep reading
E-invoicing software for GST: send B2B invoices to the IRP, get the IRN and signed QR code, and cancel within 24 hours. On JustBill Gold.
GST billing software that splits CGST, SGST and IGST by place of supply, adds HSN/SAC and builds GSTR-1 and 3B data. Start free with 50 invoices a month.
Delivery challan format under GST Rule 55: the fields to fill, when a challan replaces an invoice, the three copies, e-way bill rules and a sample.
Billing software for wholesalers and distributors: price lists, quantity slabs, credit limits, ageing, collections, delivery challans and e-way bills.
Billing software for manufacturers: bills of materials, production orders, multi-godown stock, purchase orders, e-invoices and e-way bills in one place.
Inventory management software that updates stock with every GST invoice. Track godowns, transfers, kits, BOM production and reorder levels in one place.
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