For manufacturers
Billing software for manufacturers, from raw material to e-way bill
JustBill is billing software for manufacturers who want invoices, stock and compliance in one place. Define what goes into each product, record production runs that consume raw material, move goods between godowns, and generate e-invoices and e-way bills from the same sales invoice.
- Bills of materials and production orders
- Stock per godown with transfer notes
- Purchase orders with an approval step
- E-invoice (IRN) and e-way bill from the invoice
- GSTR-2B matching for your purchase bills
The daily grind in a small factory office
In most small units the owner or one accountant handles billing, stock and GST together. The same problems come up every week:
- Raw material stock is a guess. Consumption is not recorded, so shortages show up on the shop floor.
- Finished goods are counted by hand. Production and sales happen in different registers.
- Goods move between godowns on paper. Nobody can say what is in which location.
- E-way bills are retyped. Invoice details are keyed again into another portal for every dispatch.
- Purchases get approved over the phone. There is no record of who agreed to a large order.
- Input tax credit mismatches. Supplier bills in your books do not match GSTR-2B.
Bills of materials and production orders
- 1
Define the bill of materials
For each finished item, list the components and the quantity of each needed to make one unit. BOMs can also be imported from CSV.
- 2
Create a production order
Choose the BOM, the quantity to produce and, if you use godowns, the location. The order stays in draft until the run is done.
- 3
Complete the run
JustBill first checks every component for shortage and names what is missing. If everything is available, it reduces each component, adds the finished goods to stock, logs the movements and records who completed the order.
Because consumption and output are posted together, your raw material and finished goods stock stays in step with what the factory actually made.
Multi-godown inventory for plants and warehouses
Stock per godown
Hold stock by location and see every item against every godown in one warehouse matrix, with totals.
Stock transfer notes
Move goods between godowns with a numbered transfer note and PDF. Completing a transfer checks availability at the source and updates both ends.
Adjustments with approval
Stock adjustments above a quantity threshold you set wait for an approver, so large write-offs are not made quietly.
Items at or below their minimum stock level, or with less than a week of sales cover, show up in reorder suggestions with a suggested quantity. See inventory management for more.
Purchase orders and supplier bills
Raise purchase orders to suppliers. Orders above an amount you set need approval before they get a number and can be converted into a purchase invoice. Once converted, the goods come into stock and the bill goes into payables.
- Bill capture: upload a photo or PDF of a supplier bill and JustBill reads the vendor, invoice number, date and amounts for you to check.
- GSTR-2B reconciliation: upload the GSTR-2B JSON and see which bills match, which differ, and which are missing from your books or from 2B.
- Vendor ITC score: see which suppliers regularly cause ITC mismatches, and how much credit is at risk.
- MSME payments: track unpaid bills from micro and small suppliers against the payment window, so the expense is not disallowed under Section 43B(h).
- Reverse charge and TDS: mark purchase bills under RCM and apply TDS by section.
E-invoice and e-way bill from the same invoice
Once your e-invoicing API credentials are saved in Settings, generate the IRN and signed QR for a sales invoice, or for up to 100 invoices at once, and cancel an IRN if needed. For dispatch, generate an e-way bill from the invoice with the transport mode, distance, vehicle number and transporter.
| Document | When it applies | In JustBill |
|---|---|---|
| E-invoice (IRN) | B2B, export and SEZ invoices, once aggregate turnover crosses ₹5 crore in any year since 2017-18 | Generate or cancel from the invoice, single or bulk (Gold) |
| E-way bill | Movement of goods worth more than ₹50,000 per consignment; some states set higher limits within the state | Generate or cancel from the sales invoice with transport details |
| Delivery challan | Goods sent without a sale at that moment, such as on approval | Separate challan document with its own numbering |
For multi-state dispatch, JustBill applies IGST or CGST plus SGST per line from the place of supply, and your GSTR-1 JSON includes the HSN summary. Your CA can also take a Tally XML export of sales and purchase vouchers.
Frequently asked questions
Does JustBill support a bill of materials (BOM)?
Yes. Define components and quantities for each finished item, then complete production orders. Completing an order uses up the components and adds the finished goods to stock in one step, and it stops with a clear message if anything is short.
Can I track stock across multiple godowns?
Yes. You can hold stock per godown, view an item-by-godown matrix, and move goods with stock transfer notes that update both locations and print as PDFs.
When is an e-way bill required?
An e-way bill is generally required when goods worth more than ₹50,000 in a consignment are moved. Several states set a higher limit for movement within the state, so check your state's rule. JustBill generates the e-way bill from the sales invoice.
Is e-invoicing mandatory for my manufacturing business?
E-invoicing applies if your aggregate turnover exceeded ₹5 crore in any financial year from 2017-18 onwards, counted across all GSTINs under your PAN. It covers B2B, export and SEZ invoices, not sales to consumers. In JustBill, e-invoicing is part of the Gold plan.
Can large purchase orders need approval?
Yes. Set an approval threshold and purchase orders above it stay pending until an authorised user approves them. Only approved orders can be converted into purchase invoices.
What happens to stock when goods are returned?
A sales return or credit note puts the quantity back into stock, and a purchase return or debit note takes it out. Both flow into your GST reports automatically. Our debit note format guide explains what a debit note to a supplier must show.
Keep reading
Inventory management software that updates stock with every GST invoice. Track godowns, transfers, kits, BOM production and reorder levels in one place.
E-way bill software for GST: generate an e-way bill from a sales invoice with vehicle and transport details, track validity and cancel within 24 hours.
E-invoicing software for GST: send B2B invoices to the IRP, get the IRN and signed QR code, and cancel within 24 hours. On JustBill Gold.
Purchase order format for Indian businesses: fields to include, how a PO links to the supplier’s tax invoice and your ITC, approval tips and a sample.
Billing software for wholesalers and distributors: price lists, quantity slabs, credit limits, ageing, collections, delivery challans and e-way bills.
Bill the GST-correct way, starting today
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